Google Meet
Candidate and client calls
Purpose-built only for recruiting firms
The AI note taker built for recruiters.
Recruit Recap joins your candidate screens and client intakes, writes recruiter-ready summaries and submittals in your exact format, and hands your desk back the hours it loses to post-call admin.
Customizable note templatesCustomizable write-upsATS integrations on demand
- Unlimited
- calls, write-ups, and templates on every plan
- $25
- Starter price per user monthly
- 7 days
- free trial after your demo
MK
Recap readyMaya Khan
Senior Account Executive · Candidate screen
Summary
Strong enterprise AE with repeat healthcare expansion wins and recent quota ownership. Open to hybrid; main risk is ramp timing against Q1 targets.
Custom items
Compensation$145k base + comms
Notice period4 weeks
Right-to-workVerified
Send recap to the hiring manager
Book onsite for Thursday
Client-ready write-upGenerated in 2 min
Notetaker joined · 28:14
Ready for ATS sync
Our main offerings
Built around the way recruiting firms work.
Recruit Recap joins the calls your team already runs, then turns every conversation into structured, recruiter-ready output.
Purpose-built only for recruiting firms
Works where your calls happen
Choose the meetings Recruit Recap joins
Microsoft Teams
Internal and external meetings
Zoom
Screens, intakes, and debriefs
ATS on-demand
Tell us which ATS your firm runs and we will scope the right connection for your notes and write-ups.
Customizable note templates
Structure every meeting type your way, with the questions, sections, and custom items your desk needs.
Customizable write-ups
Turn each call into polished candidate summaries, client recaps, and submittals in your firm’s preferred format.
The problem
Your recruiters are paid to place people — not to type up calls.
Every screen and intake ends with minutes of typing, formatting, and follow-up drafting. Multiply that across a desk and it is a full day of billable time gone every week.
Notes compete with the conversation
Recruiters type while qualifying candidates and probing client needs, so rapport and detail both suffer.
Write-ups drift across the team
Candidate summaries, client recaps, and debrief notes look different depending on who wrote them and how busy the day was.
Call context gets scattered
The useful signal ends up in rough notes, chat threads, and memory instead of one clean meeting record.
Submittals wait for admin time
Your strongest candidate evidence sits in transcripts and half-finished notes instead of polished, client-ready material.
How it works
From calendar to client-ready write-up in four steps.
Recording is always visible and opt-in. Recruiters choose exactly which calls the note taker joins — nothing is captured without them knowing.
01
Connect the calendar
Link Google Calendar and see upcoming candidate screens, client intakes, debriefs, and team syncs in one place.
02
Opt in the right calls
A visible meeting bot joins the Google Meet, Microsoft Teams, or Zoom calls you choose. Recruiters always control what gets recorded.
03
Get the recap
Transcript, summary, action items, recruiter notes, and follow-up drafts land against the meeting within minutes.
04
Review, share, sync
Review a clean meeting record, share it with the team, and push it to your ATS instead of retyping it.
Made for recruiting
Templates that speak recruiter — with custom items built in.
A generic note taker gives every meeting the same summary. Recruit Recap structures each call type your desk actually runs, so the output is usable the moment the call ends.
Candidate screensClient intakesDebriefsBD callsReference checksInternal handovers
Your format, not ours
Custom items the AI fills in from every call
- Compensation and notice period
- Right-to-work status
- Scorecard evidence
- Client must-haves
- Risks and red flags
- Next steps and owners
Need a section we have not listed? Custom items are included on every plan — we build them into your templates during onboarding.
Integrations
Plugs into the tools your desk already runs on.
Calendar in, notes out. Recruit Recap connects to your calendar and meeting platforms today, and syncs write-ups into your ATS so nobody retypes a call ever again.
Calendars
Connect Google Calendar or Microsoft 365 and see every upcoming recruiting call ready to opt in.
Google CalendarMicrosoft 365
Meetings
A visible meeting bot joins the Google Meet, Microsoft Teams, and Zoom calls your recruiters select — and only those.
Google MeetMicrosoft TeamsZoom
On demand
Your ATS
Tell us which ATS your firm uses. We scope integrations on demand so your notes and write-ups land where your team works.
Your ATS — on demand
Recording is opt-in and visible on every call. Your meeting data stays in your workspace and syncs only where you point it.
Instant ROI quote
See what post-call admin is costing your desk.
Model it with the numbers you already know: recruiter count, call volume, minutes of admin per call, and fully-loaded cost. Then take the quote into the demo.
Defaults reflect a typical five-person desk.
Five recruiters, six calls per day, ten admin minutes per call, $80k annual cost, and a 90% admin reduction assumption.
Use it as a conversation starter.
The numbers are estimates, not guarantees. The demo is where we validate templates, workflow fit, and the outputs your recruiters need after calls.
ROI analysis for your recruiting desk
Hours saved per year
1,080 hrs
216 hrs per recruiter
Value of time recovered
$45,000
Based on fully-loaded hourly cost
Annual Recruit Recap cost
$1,080
$90 per month equivalent
Net ROI in year one
+$43,920
4,067% return on spend
Payback period
0.3 months
Based on recovered admin time.
ROI ratio
41.7x
Time value recovered vs. product cost.
Quote summary
5 recruiters on Starter could recover 1,080 admin hours per year, with an estimated annual product cost of $1,080.
Book demo with this quotePricing
Simple per-user pricing that pays for itself in week one.
Starter is $25 per user monthly or $18 per user monthly billed annually. Teams with 10+ users is $20 monthly or $15 monthly billed annually. Enterprise pricing is custom.
Demo first, then access
Starter
Solo recruiters and boutique desks
$25/ user / month
Billed monthly. Switch to annual to save.
- 7 day free trial
- Unlimited video calls
- Unlimited AI write-ups
- Unlimited customized templates
- Candidate screen and client intake formats
Teams
Recruitment teams with 10+ users
$20/ user / month
Billed monthly. Switch to annual to save.
- Everything in Starter
- Shared template library
- Shared meeting history
- Manager-ready recap views
- Priority onboarding workshop
Enterprise
Custom plan for larger organizations
Custom
Pricing tailored to your organization, rollout, and support requirements.
- Everything in Teams
- Advanced workspace controls
- Template governance
- Recruiting workflow template consultation
- Dedicated rollout support
Why not a generic note taker?
General-purpose AI note takers stop at the summary.
Your desk needs submittals, client recaps, and structured candidate evidence — not another meeting memo to reformat.
What you needRecruit RecapGeneric note takers
Meeting captureUnlimited recruiter calls on every planUsage caps or per-minute metering
Write-upsCandidate submittals, client recaps, and debriefs in your formatOne generic summary format
Recruiting fieldsCompensation, notice, right-to-work, scorecards as custom itemsNo recruiting-specific structure
ATSATS integrations scoped and delivered on demandCRM-first; ATS rarely supported
RolloutDemo-led setup with templates configured for your deskSelf-serve trial, configure everything yourself
Outcomes
What changes for your team in the first month.
Less admin drag, cleaner records, and recruiters who can stay in the conversation instead of racing to capture it.
Cleaner, more searchable meeting records
Faster, more consistent candidate submittals
Client-facing documents that hold a consistent standard
Recruiters fully present instead of typing through calls
Shared access to structured call insights
Less reliance on memory when rediscovering past candidates
Getting started
White-glove setup in your first week.
We show the product against your workflow first. After the demo, your team starts with call capture, notes, write-ups, and templates that already fit.
White-glove onboarding
We map your first templates and meeting types to the way your desk actually runs.
Team training
Your recruiters learn opt-in recording, the review flow, and how to get client-ready output fast.
Ongoing refinement
Templates and custom items keep improving as they align to your brand, desks, and client standards.
FAQ
Answers before you book.
Anything else? Ask in the demo request and we will cover it on the call.
How is this different from a generic AI note taker?
Generic tools stop at a summary and action items. Recruit Recap is built around recruiting calls: candidate screens, client intakes, debriefs, BD calls, and reference checks each get their own template, and the output reads like a recruiter wrote it — ready for a submittal or client recap, not just a meeting memo.
Can we customize what appears in the write-ups?
Yes. Templates are fully customizable, and we build custom items into them — compensation and notice period, right-to-work, scorecard evidence, client must-haves, or anything else your workflow needs. Custom items are included on every plan and set up with you during onboarding.
Do you integrate with our ATS?
Yes. Tell us which ATS your firm uses during the demo. We scope ATS integrations on demand so notes and write-ups can land in your system instead of being copy-pasted.
How does recording consent work?
Recording is always visible and opt-in. A named meeting bot joins only the calls a recruiter selects, participants can see it in the call, and nothing is captured on calls you leave it out of.
What does it cost?
Starter is $25 per user per month, or $18 per user per month billed annually. Teams for 10+ users is $20 per user per month, or $15 per user per month billed annually. Enterprise pricing is custom.
What happens in the demo?
A short walkthrough using your call types: we map one candidate screen and one client intake, show you the generated recap and write-up formats, and agree the templates and rollout path for your first team.
Book a demo
See it against your own call types.
A short walkthrough using one candidate screen and one client intake: capture, transcript, recap, templates, and the follow-up outputs your team needs next. Bring your ATS questions too.
Demo agenda
- Map one candidate screen and one client intake template
- Review the generated recap, action items, and write-up formats
- Agree custom items, ATS needs, and the rollout path for your first team