Purpose-built only for recruiting firms

The AI note taker built for recruiters.

Recruit Recap is an AI note taker for recruitment agencies. It turns selected Google Meet, Microsoft Teams and Zoom meetings into transcripts, recruiting notes and custom write-ups for recruiter review.

Customizable note templatesCustomizable write-upsATS integrations on demand

Book a product demo Calculate your ROI

Unlimited: video meetings, write-ups, and templates on every plan
$25: Starter price per user monthly
7 days: free trial after your demo

Recruit RecapMeeting recap

Maya Khan

Senior Account Executive · Candidate screen

Recap ready

Summary

Strong enterprise AE with repeat healthcare expansion wins and recent quota ownership. Open to hybrid; main risk is ramp timing against Q1 targets.

Custom items

Compensation$145k base + comms

Notice period4 weeks

Right-to-workVerified

Send recap to the hiring manager

Book onsite for Thursday

Client-ready write-upIllustrative example

Notetaker joined · 28:14

Review before sharing

Our main offerings

Built around the way recruiting firms work.

Recruit Recap joins the calls your team already runs, then turns every conversation into structured, recruiter-ready output.

Purpose-built only for recruiting firms

Works where your calls happen

Choose the meetings Recruit Recap joins

Google Meet

Candidate and client calls

Microsoft Teams

Internal and external meetings

Zoom

Screens, intakes, and debriefs

ATS on-demand

Tell us which ATS your firm runs and we will scope the right connection for your notes and write-ups.

Customizable note templates

Structure every meeting type your way, with the questions, sections, and custom items your desk needs.

Customizable write-ups

Turn each call into polished candidate summaries, client recaps, and submittals in your firm’s preferred format.

The problem

Your recruiters are paid to place people — not to type up calls.

Every screen and intake ends with minutes of typing, formatting, and follow-up drafting. Multiply that across a desk and it is a full day of billable time gone every week.

Notes compete with the conversation

Recruiters type while qualifying candidates and probing client needs, so rapport and detail both suffer.

Write-ups drift across the team

Candidate summaries, client recaps, and debrief notes look different depending on who wrote them and how busy the day was.

Call context gets scattered

The useful signal ends up in rough notes, chat threads, and memory instead of one clean meeting record.

Submittals wait for admin time

Your strongest candidate evidence sits in transcripts and half-finished notes instead of polished, client-ready material.

How it works

From calendar to client-ready write-up in four steps.

Recording is always visible and opt-in. Recruiters choose exactly which calls the note taker joins — nothing is captured without them knowing.

Connect the calendar

Link Google Calendar and see upcoming candidate screens, client intakes, debriefs, and team syncs in one place.

Opt in the right calls

A visible meeting bot joins the Google Meet, Microsoft Teams, or Zoom calls you choose. Recruiters always control what gets recorded.

Get the recap

Transcript, summary, action items, recruiter notes, and follow-up drafts land against the meeting within minutes.

Review and share

Review the meeting record and custom write-up before sharing. Discuss your ATS destination and integration requirements during setup.

Made for recruiting

Templates that speak recruiter — with custom items built in.

A generic note taker gives every meeting the same summary. Recruit Recap structures each call type your desk actually runs, so the output is usable the moment the call ends.

Candidate screensClient intakesDebriefsBD callsReference checksInternal handovers

Your format, not ours

Custom items the AI fills in from every call

Compensation expectations and availability
Work authorization
Scorecard evidence
Client must-haves
Risks and red flags
Next steps and owners

Need a section we have not listed? Custom items are included on every plan — we build them into your templates during onboarding.

Integrations

Plugs into the tools your desk already runs on.

Calendar in, notes out. Recruit Recap connects to your calendar and meeting platforms. We scope ATS requirements around your agency’s records and review process.

Calendars

Connect Google Calendar or Microsoft 365 and see every upcoming recruiting call ready to opt in.

Google CalendarMicrosoft 365

Meetings

A visible meeting bot joins the Google Meet, Microsoft Teams, and Zoom calls your recruiters select — and only those.

Google MeetMicrosoft TeamsZoom

On demand

Your ATS

Tell us which ATS your firm uses. We scope integrations on demand so your notes and write-ups land where your team works.

Your ATS — on demand

Recording is opt-in and visible on every call. Your meeting data is available for recruiter review before sharing. Discuss any integration and data-handling requirements during setup.

Ask about your ATS

Instant ROI quote

See what post-call admin is costing your desk.

Model it with the numbers you already know: recruiter count, call volume, minutes of admin per call, and fully-loaded cost. Then take the quote into the demo.

Defaults reflect a typical five-person desk.

Five recruiters, six calls per day, ten admin minutes per call, $80k annual cost, and a 90% admin reduction assumption.

Use it as a conversation starter.

The numbers are estimates, not guarantees. The demo is where we validate templates, workflow fit, and the outputs your recruiters need after calls.

ROI analysis for your recruiting desk

Hours saved per year

1,080 hrs

216 hrs per recruiter

Value of time recovered

$45,000

Based on fully-loaded hourly cost

Annual Recruit Recap cost

$1,080

$90 per month equivalent

Net ROI in year one

+$43,920

4,067% return on spend

Payback period

0.3 months

Based on recovered admin time.

ROI ratio

41.7x

Time value recovered vs. product cost.

Quote summary

5 recruiters on Starter could recover 1,080 admin hours per year, with an estimated annual product cost of $1,080.

Book demo with this quote

Pricing

Per-user pricing for your recruiting workflow.

Starter is $25 per user monthly or $18 per user monthly billed annually. Teams with 10+ users is $20 monthly or $15 monthly billed annually. Enterprise pricing is custom.

Demo first, then access

Starter

Solo recruiters and boutique desks

Start here

$25/ user / month

Billed monthly. Switch to annual to save.

Book demo

7 day free trial
Unlimited video calls
Unlimited AI write-ups
Unlimited customized templates
Candidate screen and client intake formats

Compare the finished work, not just the summary.

Your desk needs submittals, client recaps, and structured candidate evidence — not another meeting memo to reformat.

What you needRecruit RecapWhat to verify

Meeting captureUnlimited selected video meetings on every planYour call setup, limits and plan eligibility

Write-upsCandidate submittals, client recaps, and debriefs in your formatYour exact template and required sections

Recruiting fieldsCompensation expectations, availability, work authorization and scorecard evidenceSupported fields and missing information

ATSATS integrations scoped on demandThe specific ATS record, permissions and write-back behavior

RolloutDemo-led setup with templates configured for your deskConfiguration effort and onboarding support

Outcomes

What changes for your team in the first month.

Less admin drag, cleaner records, and recruiters who can stay in the conversation instead of racing to capture it.

Cleaner, more searchable meeting records

Faster, more consistent candidate submittals

Client-facing documents that hold a consistent standard

Recruiters fully present instead of typing through calls

Shared access to structured call insights

Less reliance on memory when rediscovering past candidates

Getting started

White-glove setup in your first week.

We show the product against your workflow first. After the demo, your team starts with call capture, notes, write-ups, and templates that already fit.

White-glove onboarding

We map your first templates and meeting types to the way your desk actually runs.

Team training

Your recruiters learn opt-in recording, the review flow, and how to get client-ready output fast.

Ongoing refinement

Templates and custom items keep improving as they align to your brand, desks, and client standards.

FAQ

Answers before you book.

Anything else? Ask in the demo request and we will cover it on the call.

What is Recruit Recap?

How is this different from a general AI note taker?

Recruit Recap focuses on agency workflows: candidate screens, client intakes, debriefs, business development calls and reference checks. General meeting tools can also offer templates and ATS integrations. Compare the finished write-up, recruiter review and exact destination using your own requirements.

Can we customize what appears in the write-ups?

Yes. Templates can include compensation expectations, candidate-stated availability, work authorization, scorecard evidence, client must-haves and other agreed fields. Custom items are included on every plan and configured with you during onboarding.

Do you integrate with our ATS?

ATS integrations are scoped on demand. Tell us which ATS and record types your firm uses during the demo. We agree the requirements and verify the intended workflow before treating a connection as available.

How does recording consent work?

Recording is visible and opt-in. A named meeting bot joins selected meetings so participants can see it. Your agency remains responsible for informing participants and following its consent and data-handling requirements.

Which meeting platforms are supported?

Recruit Recap supports selected Google Meet, Microsoft Teams and Zoom meetings through a visible meeting bot. Ask about your exact capture setup during the demo; video meeting support does not imply direct telephone or VoIP recording.

What does it cost?

Starter is USD 25 per user per month, or USD 18 per user per month billed annually (USD 216/year). Teams for 10+ users is USD 20 monthly or USD 15 per user per month billed annually (USD 180/year). Enterprise pricing is custom.

What happens in the demo?

Bring a candidate-screen template and client-intake template. We review the output formats, custom fields, recruiter review steps and ATS requirements against your agency’s workflow.

Book a demo

See it against your own call types.

A short walkthrough using one candidate screen and one client intake: capture, transcript, recap, templates, and the follow-up outputs your team needs next. Bring your ATS questions too.

Demo agenda

Map one candidate screen and one client intake template
Review the generated recap, action items, and write-up formats
Agree custom items, ATS needs, and the rollout path for your first team

For the next conversation

Recruiting guides and templates.

Buying guides

AI note takers for recruiting agencies: a practical buyer’s guide

Compare recruiting AI note takers by candidate write-ups, capture methods, review controls and ATS workflow. Use this practical agency buying checklist.

Read the guide →

Recruiting templates

Candidate submittal template: turn a screen into a useful client write-up

Use an evidence-led candidate submittal template with a worked example, review checklist and practical guidance for recruiting agencies.

Read the guide →

Workflow checklists

AI note taker ATS integration checklist: test the handoff before rollout

Test record matching, field mapping, review, duplicates and failure recovery before rolling out an AI note taker ATS integration. Includes a copyable checklist.

Read the guide →