Notes compete with the conversation
Recruiters type while qualifying candidates and probing client needs, so rapport and detail both suffer.
Built for recruitment agencies, not generic meetings
The AI note taker built for recruiters.
Recruit Recap joins your candidate screens and client intakes, writes recruiter-ready summaries and submittals in your exact format, and hands your desk back the hours it loses to post-call admin.
Custom write-up itemsATS sync on demandOpt-in, visible recording
- Unlimited
- calls, write-ups, and templates on every plan
- $20
- per user per month to start
- 7 days
- free trial after your demo
MK
Recap readyMaya Khan
Senior Account Executive · Candidate screen
Summary
Strong enterprise AE with repeat healthcare expansion wins and recent quota ownership. Open to hybrid; main risk is ramp timing against Q1 targets.
Custom items
Compensation$145k base + comms
Notice period4 weeks
Right-to-workVerified
Send recap to the hiring manager
Book onsite for Thursday
Client-ready write-upGenerated in 2 min
Notetaker joined · 28:14
Synced to Bullhorn
The problem
Your recruiters are paid to place people — not to type up calls.
Every screen and intake ends with minutes of typing, formatting, and follow-up drafting. Multiply that across a desk and it is a full day of billable time gone every week.
Write-ups drift across the team
Candidate summaries, client recaps, and debrief notes look different depending on who wrote them and how busy the day was.
Call context gets scattered
The useful signal ends up in rough notes, chat threads, and memory instead of one clean meeting record.
Submittals wait for admin time
Your strongest candidate evidence sits in transcripts and half-finished notes instead of polished, client-ready material.
How it works
From calendar to client-ready write-up in four steps.
Recording is always visible and opt-in. Recruiters choose exactly which calls the note taker joins — nothing is captured without them knowing.
01
Connect the calendar
Link Google Calendar and see upcoming candidate screens, client intakes, debriefs, and team syncs in one place.
02
Opt in the right calls
A visible meeting bot joins the Google Meet or Zoom calls you choose. Recruiters always control what gets recorded.
03
Get the recap
Transcript, summary, action items, recruiter notes, and follow-up drafts land against the meeting within minutes.
04
Review, share, sync
Review a clean meeting record, share it with the team, and push it to your ATS instead of retyping it.
Made for recruiting
Templates that speak recruiter — with custom items built in.
A generic note taker gives every meeting the same summary. Recruit Recap structures each call type your desk actually runs, so the output is usable the moment the call ends.
Candidate screensClient intakesDebriefsBD callsReference checksInternal handovers
Your format, not ours
Custom items the AI fills in from every call
- Compensation and notice period
- Right-to-work status
- Scorecard evidence
- Client must-haves
- Risks and red flags
- Next steps and owners
Need a section we have not listed? Custom items are included on every plan — we build them into your templates during onboarding.
What is included
Unlimited calls, write-ups, and templates from the first plan.
No usage meters, no per-minute anxiety, no paying extra to make the output match your desk. The offer is simple: capture the calls, get recruiter-ready output, and take the admin off your team's plate.
Unlimited video calls
Record high-volume recruiter conversations without a per-meeting meter running in the background.
Unlimited write-ups
Summaries, action items, recruiter notes, client recaps, and candidate-ready context — no output caps.
Custom templates and items
Every meeting type structured your way, with custom sections built into your templates during onboarding.
Searchable meeting memory
Transcript-backed records your team can search, so past candidate signal is rediscovered instead of lost.
ATS integration on demand
Bullhorn sync is available today. Run something else? We scope and build ATS integrations on request.
Guided, demo-first rollout
We map your templates and workflow before the team gets access, so day one already matches your desk.
Integrations
Plugs into the tools your desk already runs on.
Calendar in, notes out. Recruit Recap connects to your calendar and meeting platforms today, and syncs write-ups into your ATS so nobody retypes a call ever again.
Calendars
Connect Google Calendar or Microsoft 365 and see every upcoming recruiting call ready to opt in.
Google CalendarMicrosoft 365
Meetings
A visible meeting bot joins the Google Meet and Zoom calls your recruiters select — and only those.
Google MeetZoom
On demand
Your ATS
Bullhorn sync is available today. Run something else? Tell us in the demo — we scope and build ATS integrations on request.
BullhornYour ATS — ask us
Recording is opt-in and visible on every call. Your meeting data stays in your workspace and syncs only where you point it.
Instant ROI quote
See what post-call admin is costing your desk.
Model it with the numbers you already know: recruiter count, call volume, minutes of admin per call, and fully-loaded cost. Then take the quote into the demo.
Defaults reflect a typical five-person desk.
Five recruiters, six calls per day, ten admin minutes per call, $80k annual cost, and a 90% admin reduction assumption.
Use it as a conversation starter.
The numbers are estimates, not guarantees. The demo is where we validate templates, workflow fit, and the outputs your recruiters need after calls.
ROI analysis for your recruiting desk
Hours saved per year
1,080 hrs
216 hrs per recruiter
Value of time recovered
$45,000
Based on fully-loaded hourly cost
Annual Recruit Recap cost
$900
$75 per month equivalent
Net ROI in year one
+$44,100
4,900% return on spend
Payback period
0.2 months
Based on recovered admin time.
ROI ratio
50.0x
Time value recovered vs. product cost.
Quote summary
5 recruiters on Starter could recover 1,080 admin hours per year, with an estimated annual product cost of $900.
Book demo with this quotePricing
Simple per-user pricing that pays for itself in week one.
Start at $20 per user monthly, or $180 per user annually. Every plan includes a 7-day free trial, unlimited video calls, unlimited write-ups, and unlimited customized templates.
Demo first, then access
Starter
Solo recruiters and boutique desks
$20/ user / month
$180 / user annually. $15 per month equivalent.
- 7 day free trial
- Unlimited video calls
- Unlimited AI write-ups
- Unlimited customized templates
- Candidate screen and client intake formats
Team
Growing agency teams
$39/ user / month
$374 / user annually. $31 per month equivalent.
- Everything in Starter
- Shared template library
- Team meeting history
- Manager-ready recap views
- Priority onboarding workshop
Scale
Multi-desk recruitment teams
$69/ user / month
$662 / user annually. $55 per month equivalent.
- Everything in Team
- Advanced workspace controls
- Template governance
- Recruiting workflow template consultation
- Dedicated rollout support
Why not a generic note taker?
General-purpose AI note takers stop at the summary.
Your desk needs submittals, client recaps, and structured candidate evidence — not another meeting memo to reformat.
What you needRecruit RecapGeneric note takers
Meeting captureUnlimited recruiter calls on every planUsage caps or per-minute metering
Write-upsCandidate submittals, client recaps, and debriefs in your formatOne generic summary format
Recruiting fieldsCompensation, notice, right-to-work, scorecards as custom itemsNo recruiting-specific structure
ATSBullhorn sync today, other ATS integrations on demandCRM-first; ATS rarely supported
RolloutDemo-led setup with templates configured for your deskSelf-serve trial, configure everything yourself
Outcomes
What changes for your team in the first month.
Less admin drag, cleaner records, and recruiters who can stay in the conversation instead of racing to capture it.
Cleaner, more searchable meeting records
Faster, more consistent candidate submittals
Client-facing documents that hold a consistent standard
Recruiters fully present instead of typing through calls
Shared access to structured call insights
Less reliance on memory when rediscovering past candidates
Getting started
White-glove setup in your first week.
We show the product against your workflow first. After the demo, your team starts with call capture, notes, write-ups, and templates that already fit.
White-glove onboarding
We map your first templates and meeting types to the way your desk actually runs.
Team training
Your recruiters learn opt-in recording, the review flow, and how to get client-ready output fast.
Ongoing refinement
Templates and custom items keep improving as they align to your brand, desks, and client standards.
FAQ
Answers before you book.
Anything else? Ask in the demo request and we will cover it on the call.
How is this different from a generic AI note taker?
Generic tools stop at a summary and action items. Recruit Recap is built around recruiting calls: candidate screens, client intakes, debriefs, BD calls, and reference checks each get their own template, and the output reads like a recruiter wrote it — ready for a submittal or client recap, not just a meeting memo.
Can we customize what appears in the write-ups?
Yes. Templates are fully customizable, and we build custom items into them — compensation and notice period, right-to-work, scorecard evidence, client must-haves, or anything else your workflow needs. Custom items are included on every plan and set up with you during onboarding.
Do you integrate with our ATS?
Bullhorn sync is available today. If you run a different ATS, tell us in the demo — we scope and build ATS integrations on demand so notes and write-ups land in your system instead of being copy-pasted.
How does recording consent work?
Recording is always visible and opt-in. A named meeting bot joins only the calls a recruiter selects, participants can see it in the call, and nothing is captured on calls you leave it out of.
What does it cost?
Plans start at $20 per user per month, or $180 per user annually. Every plan includes unlimited calls, unlimited write-ups, unlimited templates, and a 7-day free trial after your demo.
What happens in the demo?
A short walkthrough using your call types: we map one candidate screen and one client intake, show you the generated recap and write-up formats, and agree the templates and rollout path for your first team.
Book a demo
See it against your own call types.
A short walkthrough using one candidate screen and one client intake: capture, transcript, recap, templates, and the follow-up outputs your team needs next. Bring your ATS questions too.
Demo agenda
- Map one candidate screen and one client intake template
- Review the generated recap, action items, and write-up formats
- Agree custom items, ATS needs, and the rollout path for your first team