A candidate submittal email should explain why the person is relevant to the specific role, identify material open questions, and ask for a clear next step. Keep the email distinct from the full candidate write-up: it introduces the evidence rather than repeating every screening note.
A reusable introduction
Fictional template; replace every bracketed field with verified information and follow your agency's candidate-presentation process.
Subject: [Role] — [candidate reference] for review
I am sharing [candidate reference] for the [role] search. Their relevant experience includes [specific responsibility] and [example connected to the agreed requirement].
During our screen, they described [candidate-stated evidence]. [Important practical detail] is confirmed; [open question] still needs discussion.
The attached write-up summarizes the evidence against your brief. Would you like to arrange [next agreed interview stage]? Please let me know [specific feedback requested] by [date, if agreed].
Do not include a deadline the client never accepted as though it were a commitment.
Select the right evidence
| Email element | Include | Avoid |
|---|---|---|
| Relevance | Concrete responsibility tied to the role | “Perfect fit” without evidence |
| Practical details | Current, confirmed constraints | Unverified start dates |
| Open question | Material information still needed | Hiding a known gap |
| Next step | A specific request | A vague “thoughts?” |
The strongest introduction is often a precise one. If a candidate prepared reports but did not own the function, say that. Selling the relevance does not require overstating responsibility.
Check the attachment and recipient
Confirm the candidate reference, role, client, and document version. Remove internal-only commentary from the client-facing document. A correct email with the wrong attachment is still an incorrect submission.
If the client uses a portal or ATS-based submission instead of email, follow that process and adapt the introduction to the destination. Do not create an extra channel merely because the template is available.
Record the result of the action
After the authorized send, record the destination, date, and next owner in the agency's normal system. A prepared email is not a completed submission. If delivery is uncertain, reconcile the result before sending another copy.
Use the candidate submittal template for the full document. Recruit Recap's submittal workflow produces custom write-ups for recruiter review; this email example is an editorial resource, not a claim that Recruit Recap sends client emails or guarantees submission delivery.