A contract candidate submittal should preserve assignment-specific details such as expected availability, duration, work arrangement, and clearly labeled rate information. Keep the candidate's expectations separate from the agency's commercial terms and the client's approved assignment brief.
Use an assignment-details block
| Field | What to establish |
|---|---|
| Assignment | Role, scope, and expected duration supplied by client |
| Availability | Candidate-stated timing and dependencies |
| Schedule | Expected hours, location, and time zone |
| Rate information | Currency, period, type, and confirmation status |
| Open items | Details the relevant owner still needs to confirm |
This is a documentation guide, not advice on worker classification, employment terms, or contractual obligations. Those decisions belong to the appropriate agency and client specialists.
Avoid ambiguous rate labels
A note containing “$85” does not explain whether the figure is a candidate expectation, an approved pay figure, or a client bill rate. Use the correct field and audience. Do not expose internal commercial information in a candidate write-up merely because it appears in a source note.
If a figure depends on hours, travel, or another condition, retain that condition. Do not convert it into a different period without an explicit purpose and visible assumptions.
Keep availability conditional where necessary
Fictional example: a candidate expects to finish a current assignment at month-end but has not confirmed the final date. The submittal should preserve that dependency. “Can start on the first” is stronger than the evidence supports.
The same applies to duration. A client expectation of a six-month assignment is not a promise of extension, and a candidate's interest in extension is not confirmation that one exists.
Review against the right brief
Check the current assignment version before sharing the document. Changes in hours, location, or scope can affect the candidate's interest and expectations even if the title remains the same.
Use the submittal template for the narrative, compensation expectation fields for unambiguous amounts, and availability notes for timing. Recruit Recap's custom write-ups can organize a supported meeting conversation for review. They do not establish agreed commercial terms or replace confirmation by the people authorized to make those decisions.