For recruiting calls on Google Meet, decide how notes will be captured, who will receive them, and how the conversation becomes a reviewed recruiting record. A meeting recap and a candidate submittal have different audiences and should not be treated as interchangeable outputs.
Verify the capture option in your account
Google's current documentation describes “Take notes for me” for eligible plans, with notes organized in Google Docs and sharing controls. Check availability and administrator settings in your actual account. Do not assume a feature seen in another organization's meeting is enabled for yours.
Recruit Recap is a separate option that uses a visible opt-in bot for selected Google Meet, Teams, and Zoom meetings. Evaluate the selected approach under your agency's approved recording and information-handling process.
Plan the recipient list
| Check | Question to answer before the screen |
|---|---|
| Organizer | Who owns the meeting and resulting record? |
| Capture | Which approved note-taking method will be used? |
| Recipients | Who should receive the raw recap versus the reviewed write-up? |
| Destination | Where does the approved recruiting note belong? |
Google's documentation notes that sharing choices can refer to invited guests, not just people who attended. Review the actual setting rather than assuming a candidate-facing meeting will produce an internal-only note.
Test the recruiting output
Use a fictional practice conversation containing a role example, a conditional availability statement, and an unanswered question. Check whether the result preserves those distinctions. Do not evaluate solely on whether a document appeared after the meeting.
Fictional statement: “I could interview next Tuesday, but I have not decided about a move.” The reviewed note should not turn that into employment availability or confirmed interest in submission.
Complete the review and handoff
Check names, technical terms, compensation units, and dates against the source. Create the appropriate recruiting write-up and follow the agency's approved sharing process. A Google Docs link is not automatically the right destination for a client or ATS workflow.
Use the screening template for the output and the buyer guide for evaluating alternatives. Recruit Recap's custom write-ups are reviewed by recruiters; any ATS integration is scoped on demand. Verify the entire path from selected meeting to usable record before expanding the workflow.